Contracts & Office Administrator

Ottawa, Ontario, Canada | G&A

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Veem empowers small and medium businesses who spend too much time and money dealing with inefficient financial payment systems. Our transparent, relationship-based payments model makes it easy to build trust with your vendors, contractors and customers by providing a quick
and seamless payable and receivable process. We make the process even easier for these clients by supporting integration with all major accounting software including QuickBooks, Netsuite, and Xero. Backed by top investors such as Truist Ventures, Google Ventures, Goldman Sachs, Kleiner Perkins and a global syndicate of tech-forward banks based in the US, Japan, China, Australia, and the Middle East, Veem is a fast-growing financial technology company that is changing the way companies pay and get paid.

An organized detail oriented person the Office Admin Assistant will be required to look after the day-to-day operations of the office in a fast paced global company. This role will interact with many departments. This position needs someone who loves to interact with people as well as
learn new things and is always eager to take initiative to find ways to improve existing processes. If you love being in an office and learning new things this job is for you.

Responsibilities:

  • Scanning and Organization of Legal Contracts
  • General administrative support, including document, spreadsheet and other materials
    preparation
  • Administer and manage inbound/outbound mail, including priority post, packages,
    courier services, and other correspondence
  • Assist with onboarding of new employees
  • Liaison with Landlord, Cleaners and office vendors
  • Coordinate travel arrangements
  • Keeps the office clean and organized throughout kitchen and common areas daily
  • Assist with Corporate Event planning
  • Coordinate weekly team building lunches
  • Purchase and maintain office supplies and equipment
  • Occasional special projects
  • Adhoc duties as assigned
  • Create, Maintain and Implement various employee and company policies for health and
    safety, training programs
  • Growth opportunity to learn paralegal and contracting skills

Requirements:

  • Minimum 2 years office administration experience
  • Friendly, outgoing personality
  • Detail oriented, organized
  • Ability to manage multiple tasks and prioritize
  • Microsoft office, strong computer skills
  • Full time in office position in the Kanata Branch

Nice to have:

  • Experience with accounting (QuickBooks).

COVID-19 considerations: Office has masking and social distancing protocol in place. Subject
to legal restrictions, all employees will be required to provide proof of vaccination to be
regularly in the office.

Perks:

  • Competitive Salary
  • Comprehensive Benefits Package from Day 1(Health, Dental, Medical, Vision)
  • Group RRSP Plan (after 3 months)
  • 3 weeks vacation
  • Friday afternoon unwind